Sub-recipient monitoring that does not slip through the cracks

Why pass-through monitoring is easy to lose track of

Under Uniform Guidance a pass-through entity must assess each sub-recipient's risk, monitor its use of funds, follow up on findings, and verify that sub-recipients meeting the threshold have a single audit on file. In a spreadsheet, each of those is a column someone has to remember to update, and a due date someone has to remember to watch. Across a portfolio of sub-recipients, the ones that go quiet are exactly the ones that need attention.

What GrantDesk tracks per sub-recipient

Each sub-recipient carries its own record: the Unique Entity ID, the risk-assessment tier and the factors behind it, the monitoring plan that tier requires, reporting cadence and the next due date, single-audit status, and any open findings with their corrective-action state. Reporting deadlines are watched, so an overdue report surfaces as a task rather than a surprise at year-end.

Risk-based monitoring, not one-size-fits-all

Not every sub-recipient warrants the same scrutiny. GrantDesk records a risk tier per entity and scales the monitoring plan to it, so staff spend their time where the exposure is, and the reasoning behind each tier is documented for a monitor to see.

Tied to awards and the audit trail

Sub-recipient records are linked to the awards and disbursements they relate to, so a drawdown gated on a reporting condition cannot be released while that condition is open. Every monitoring action, a risk assessment, a report received, a finding raised or cleared, is written to the immutable audit log, so the monitoring file is audit-ready by construction. Full detail is in the integration guide.